Minutes

Present

Apologies:

Agenda Item

Key Points

Action / who

Head Teacher Report

David gave a quick update on the OFSTED report which came out earlier in the year and confirmed that steps were being put in place to meet the requirements of OFSTED but that the school would still have a satisfactory status.

Science block is now completed.

Treasury

· Charity Commission on line return was submitted by John Rowland to the Charities Commission on 24^th April 2010 -

Copy of the electronic document is attached to these minutes.

· Request for funding an ICT after school gaming club – the year 11 group have proposed a funding request of £1433.35 towards setting up an after school club in the form of a tournament using various gaming equipment: Wii, Xbox 360, PS3 with competitive games and accessories.

This request was rejected by the PTA as no real educational need was found, plus there were concerns about how many students would realistically be able to use this, and that with the year 11 students leaving there were doubts over a proper hand over. On the plus side all members of the PTA who attended the presentation felt that the students did a fantastic job with their presentation.

· We have 2 accounts with £1 in each account – PTA agreed to close these accounts and transfer the money to the main account

· Barclays signatures: John Rowland bought these to the meeting and they have been signed by Jackie Hamilton and Kate Smith. John to take to bank.

To be minuted that the forms have been signed and that the treasury has now been handed over to Stephanie Barter, and that the following is an official note in the PTA minutes:

The members/ officials considered the Barclays Customer Agreement and other documents which the bank has provided and resolved that:

1-the Association (a) appoint Barclays Bank PLC (the Bank) as the Associations bankers or (b) cancel the Associations existing mandate to the Bank (except in relation to cheques and other instructions given before the Bank receives this resolution).

2-the Association accept the terms of the Barclays customer agreement and confirm such acceptance to the bank by completing the banks form of appointment of Bankers.

3- the Association authorise any individual named in section 2 (an ‘authorised person’) either individually or, if relevant, with other authorised person(s) in accordance with section 3 to: (a) enter into any other agreements with the Bank (including banking facility agreements and indemnities) which they consider to be in the interests of the association from time to time and (b) give instructions concerning the operation of the Associations bank accounts and otherwise communicate with the Bank in each case in writing or verbally or by computer, in accordance with the Customer Agreement: and (c) register the association for the Banks’ computer and telephone banking services.

The members/ officials noted that if the Association has registered for the Banks’ computer and telephone banking services, any of the authorised person(s) acting in accordance with the current approval processes for the services would be responsible for amending the Associations ‘customer profile’ which (among other things) determines :

-the accounts that can be accessed by computer or telephone:

-security procedures and the number of individuals required to approve each instruction issued to the Bank (approval processes)

-the individuals (‘users’) allowed to use the service for making payments and other purposed (within any specified limits).

The members/ officials also noted that the bank is entitled to act on all instructions given by users in accordance with the correct security procedures until the association notified the appropriate computer or telephone banking service that the user is no longer authorised to act for it.

· Trophies

The PTA agreed in the meeting that should funding for the awards trophies for 2010 be required, that the PTA would be willing to fund up to the sum of £250 as in previous years

· Donations:

The PTA have agreed to the following with regards to committed donations to the school for 2007/ 2008 which have not yet been allocated:

Fixed PA system for the Gym - £1000

Video equipment for Drama - £1000

Data logger for Science - £1000

Other Science equipment - £3000

It was agreed that if invoices for the following are not received by last day of term- 22^nd July 2010 then this money will be released back into the PTA ‘pot’.

· Other requests :

Studio spares – various audio equipment, music dept - £980

2 specialist PCs and monitors for media dept -£848

High Street vouchers – awards - £500

Dance sound system for Dance hall - £4171

Agreed not to fund this as David Smith felt that these could probably be funded by the school. PTA in agreement that funding should not be given.

· Jane Bell – request for funding for mirrors for the PE/Dance department.

PTA agreed to ‘park’ for the time being until better guidance is received – David Smith will look into. At the moment it is felt that possibly it would be too restricted to too few students.

John Rowland to do this

John Rowland

Year 7 induction day

30^th June – new Year 7 induction day

PTA members required for 30^th June.

VOLUNTEERS REQUIRED FOR THE EVENING PLEASE

Rose Baker wanted to know if the PTA would like a presence at the induction evening which will take place from 7pm onwards.

PTA normally do a 2 minute slot at this evening. PTA members required to do offer to do a quick presentation on who we are.

Jackie will go back to Rose to say that we would like a slot and that we would be happy for a small display in the school hall or main entrance.

ALL PTA

May Ball – Fri 7^th May

May Ball – all going well, a couple of spaces left.

Jackie to ask June Davidson to put a note on the school website to say that a few spaces are left. – ACTION COMPLETE

Prom – Fri 9^th July

Prom all going well.

Points to note:

Mark Tidy, Graham Hunt & Paul Smith helping with Traffic control – all under control.

There is a potential problem with the lower gates at the golf club – as they may be a bit low. Parents will be asked not to park in the golf club but to park in the park near to the golf club and walk up.

Need to know how many staff will be attending the prom.

PTA members with children not in year 11 to attend where possible

ALL PTA where possible.

ABO & date of next meeting

Need to discuss future of the indoor boot sales at the next PTA Meeting.

Next meeting date : 23^rd JUNE 7.30pm